830 Copperas Road
OBJECTIVES: This committee is established to insure a record of the Society's activities, and decisions are maintained for future reference.
ORGANIZATION: The Committee shall consist of a Chairman and at least 1 but no more than 6 additional members. The K-T SAF Chairman shall appoint the Chairman and members of the committee. The Chairman will attempt to appoint an equal number of members from each state. Each State must be represented by a minimum of one member.
ACTIVITIES: Obtain from the outgoing K-T Society secretary copies of all meeting notes, committee reports and other records pertaining to society business. Compile these records into a condensed form that represents the deliberations and decisions and actions taken by the Society for that year.
Obtain meeting agenda's, photographs, news articles and other media from the previous year that provide information concerning the Society and its members. Compile these records in a form that appropriately depicts the decisions, activities and membership of the Society for the year.
Insure that previous year records are still legible and appropriately represent the Society.
Work with Eastern Kentucky University to archive records for possible future retrieval.
The committee shall meet at least once each year to prepare a written report to be submitted at the Winter K-T SAF meeting. The report will include a summary of committee activities for the year, and a one-page summary for the previous year to be provided each member of the executive committee. The one page summary will become a part of the year’s archival records.
AMENDMENTS: This charter may be amended by majority vote of the Executive Committee.
Approved by Executive Committee ____/s/ Jeffrey W. Stringer ____ Date January 24, 2001
K-T SAF Chairman